PROM - short-term incoming mobility - call 2025

For the participation in the project can apply:

1.1. Students from foreign universities enrolled in first-cycle, second-cycle, or long-cycle studies who, at the time of recruitment for short-term incoming mobility – collection of materials for a scientific article – joint research at the Faculty of Management of Czestochowa University of Technology, Poland:

1.1.1.   have active student status in the field of social sciences at the Mediterranea University of Reggio Calabria, Italy;

1.1.2.   have successfully completed the summer semester 2024/2025 (does not apply to first-semester students of first-cycle studies);

1.1.3.   have grades entered for all courses from the summer semester 2024/2025, all of them are positive (does not apply to first-semester students of first-cycle studies);

1.1.4.   have successfully completed at least three courses in the field of social sciences – does not apply to first-semester students of first-cycle studies. First-semester first-cycle students must document six months of professional experience in the field of social sciences (a certificate issued by the employer, in English, is required);

1.1.5.   whose home institution declares that they maintain student status throughout the entire duration of their participation in the Project;

1.1.6.   declare that their English language skills are at least at level B1.

1.1.6.1.       The International Students Office, as part of the language competence assessment process, will obtain confirmation from the Mediterranea University of Reggio Calabria, Italy that participant’s knowledge of English is at least at the B1 level.

1.1.7.   Certificates referred to in points 1.1.1, 1.1.2., 1.1.3., 1.1.4., 1.1.5., and 1.1.6.1. may be submitted during the recruitment process either as separate documents issued and certified by authorized person of the home institution in English, or as a single document issued by the home institution in English, separately listing and detailing all the above-mentioned criteria, provided that the six-month professional experience can only be confirmed by the employer.

1.2. Representatives of the academic, research, research-and-teaching, teaching or administrative staff of the foreign university who, on the date of the recruitment for short-term incoming mobility – collection of materials for a scientific article – joint research at the Faculty of Management of Czestochowa University of Technology, Poland:

1.2.1.   have active staff member status at their home institution throughout the entire duration of their participation in the Project;

1.2.2.    can demonstrate and document that the scope of their research work and/or administrative activities is aligned with the task planned as part of the call for applications;

1.2.3.   declare that their English language skills are at least at level B1.

1.2.3.1.       The International Students Office, as part of the language competence assessment process, will obtain confirmation from the Mediterranea University of Reggio Calabria, Italy that the staff member’s knowledge of English is at least at the B1 level.

1.2.4.   Certificates referred to in points 1.2.1., 1.2.2., 1.2.3., and 1.2.3.1. may be submitted during the recruitment process either as separate documents issued and certified by authorized person of the home institution in English, or as a single document issued by the home institution in English, separately listing and detailing all the above-mentioned criteria.

2.1. mandatory: confirmed status of a student / PhD student / university staff member / researcher at a scientific institution, valid for the entire period of participation in the Project – in the absence of such confirmation, the candidate is disqualified, and their documents will not be considered;

2.2. mandatory: documented relevance of the applicant’s field of study, research area and/or administrative activities to the tasks planned within the given call – from 3.00 to 5.00 points may be awarded;

2.3. mandatory: declared knowledge of English at a communicative level, indicated in the application form;

2.4. additional: opinion of the academic supervisor (in the case of students / PhD students / postdoctoral researchers) or of the head of the home institution;

2.5. additional: applicant’s previous achievements – from 0 to 3.00 points may be awarded;  

In the event of candidates receiving an equal total score, those with the same number of points will be ranked according to the order in which their applications were submitted. If a candidate has submitted more than one application, only the most recent submission will be considered.

Applications at Czestochowa University of Technology are submitted by the candidate through:

3.1. downloading the APPLICATION FORM, completing all required fields, and signing the application along with the consent for personal data processing.

3.2. and submitting it together with attachments confirming the fulfillment of the criteria specified above (indicated in "Rules and Regulations for recruitment and participation in the project implemented at Czestochowa University of Technology (Politechnika Częstochowska) entitled PROM – Short-term Academic Exchange – for students and a staff member of the Mediterranea University of Reggio Calabria, Italy – activity: short-term incoming mobility – joint research at the Faculty of Management of Czestochowa University of Technology, Poland") to nawa.prom@pcz.pl before the deadline, i.e., no later than 23 January 2026, 12:00 (CET).

The PROM Recruitment Committee shall, no later than 27 January 2026, analyse and evaluate the submitted applications based on the adopted criteria. The PROM Recruitment Committee shall then immediately inform students about the results of the recruitment by sending a notification of their qualification for the Project to the email address provided in the application.

Participants selected for the PROM program shall immediately contact International Students Office (email: nawa.prom@pcz.pl) to complete the next steps of the mobility procedure.

Short-term incoming mobility joint research at the Faculty of Management of Czestochowa University of Technology, Poland: collection of materials for a scientific article – joint research:  APPLICATION FORM

Rules and regulations for recruitment and participation in the project implemented at Czestochowa University of Technology (Politechnika Częstochowska) entitled PROM - Short-term Academic Exchange:  procedure 7/2025

Rules and Regulations for recruitment and participation in the project implemented at Czestochowa University of Technology (Politechnika Częstochowska) entitled PROM – Short-term Academic Exchange – for students and a staff member of the Mediterranea University of Reggio Calabria, Italy – activity: short-term incoming mobility – joint research at the Faculty of Management of Czestochowa University of Technology, Poland:  procedure 12/2026

Example calculation based on "Appendix No. 1 to the Rules and Regulations for Recruitment and Participation in the project implemented at the Czestochowa University of Technology (Politechnika Częstochowska) entitled PROM – Short-term Academic Exchange"

Planned mobility period: 8 days, in February 2026

The calculation covers 6 days of joint research and a maximum of 2 days travel days eligible for funding.

• UNIVERSITY STAFF MEMBER:

Scholarship amount:

125 PLN per day x 8 days = 1 000 PLN

Funding for subsistence and accommodation
(Lump sum for subsistence and accommodation costs):

Group I (Poland): 300 PLN per day x 8 days = 2 400 PLN

Travel allowance for mobility from/to Poland:

Group III (Italy): 2 000 PLN

Total sample calculation (6 days joint research + 2 days - travel funding): 5 400 PLN

• STUDENT:

Scholarship amount:

75 PLN per day x 8 days = 600 PLN

Funding for subsistence and accommodation
(Lump sum for subsistence and accommodation costs):

Group I (Poland): 300 PLN per day x 8 days = 2 400 PLN

Travel allowance for mobility from/to Poland:

Group III (Italy): 2 000 PLN

Total sample calculation (6 days joint research + 2 days - travel funding): 5 000 PLN

Note: The funding is paid in PLN and does not cover costs related to currency conversion fees incurred for transfering the mobility funding.

IMPORTANT: Appendix to Procedure No. 7/2025: Rules and Regulations for Recruitment and Participation in the project implemented at the Czestochowa University of Technology (Politechnika Częstochowska) entitled PROM – Short-term Academic Exchange

㤠2 point 2.5. Within the scope of the Project, funding may be provided for short-term international exchanges/mobilities (both incoming and outgoing) lasting from 5 to 30 calendar days, including up to 2 days for travel. The funding may cover, among others, the following types of activities: active participation in an international conference, collection of materials for a scientific article, performing measurements using unique research equipment, testing research apparatus, participation in short educational forms such as courses, workshops, or study visits."

International Students Office
email: nawa.prom@pcz.pl 
phone: +48 34 3250 402

Ewa Kubicka
email: ewa.kubicka@pcz.pl 
phone: 887 871 354

Weronika Kubasiak
email: weronika.kubasiak@pcz.pl
phone: 887 871 108

Karolina Simkiewicz
email: karolina.simkiewicz@pcz.pl
phone: 665 330 369

Jakub Mierzejewski
email: jakub.mierzejewski@pcz.pl
phone: +48 34 3250 431